Central Arizona Fire and Medical

Public Records Request Forms

Instructions

1. Select the type of form you wish to submit
2. Read and agree to the form policies
3. Complete Form

Form Descriptions

EMS/Fire Incident Report Request: Use this form to request reports documenting calls/incidents to which Central Arizona Fire and Medical Authority personnel responded.

Environmental Records Request: Use this form to request documents related to Hazmat incidents, fuel tanks and permits, or code violations for commercial properties.

Public Records Request: Use this form to request records related to the business of the agency. Your request must be for specific documents; non-specific requests or requests for general information will be returned.

If you have any questions, please email records@cazfire.org.

CENTRAL ARIZONA FIRE AND MEDICAL AUTHORITY

PUBLIC RECORDS REQUEST POLICY

Request for Public Records (A.R.S. Title 39)

Access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state. Upon a request that reasonably describes an identifiable record or records and under the provisions of A.R.S. §39-121, Public Records Law, a person may request to examine or be furnished copies of any public records of the Central Arizona Fire and Medical Authority unless the interests of privacy, confidentiality, or best interest of the state outweigh the general policy of open access.

PUBLIC RECORDS REQUESTS FEES CHARGED: The Authority reserves the right to recover expenses incurred in providing requested records. A charge will be levied for all such copies made at Authority expense. A $.10 per page fee will be charged for each page copied or printed and $2.00 charged if documents are mailed. The Authority reserves the right to require that any public record request fees be paid prior to the record retrieval process.

COMMERCIAL REQUESTS: Arizona State law has distinguished between commercial and noncommercial requests for public records. Commercial purpose means the use of a public record for the purpose of sale or resale, for the purpose of solicitation, or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect use of the public record. Charges for a commercial request shall include: an amount per page approximately equal to the cost of reproducing the requested materials; a reasonable fee for the cost of time, equipment, and personnel in making the copies; and the value of the reproduction on the commercial market.

PLEASE NOTE: If the requester obtains records for a commercial purpose without indicating the commercial purpose, or if he or she obtains the records for a non-commercial purpose, and then uses or allows the use of the records for a commercial purpose, he or she will be liable for damages in the amount of three times what the Authority would have charged had it known, plus costs and attorney fees. A.R.S. §39-121.03(C). If a false statement is given, the requester can also be guilty of a felony. A.R.S. §39-161.

RESPONSE TIME: Every effort will be made to respond to a request for documents within a ten workday period. However, the extent of the research necessary will determine the actual time required to produce copies of requested documents. Many records are in storage at various locations in the Authority and will need to be retrieved for inspection and for copying. Occasionally, legal review by the Authority’s Attorney may be necessary if issues of privacy or confidentiality arise. This may result in a brief delay in providing an appropriate response to your request.

The Assistant Chief of Administration may notify Central Arizona Fire and Medical Authority employees when a request for their records has been made.

The request must be made during regular office hours on the CAFMA’s Public Records Request form. All requests without the required information completed in full, will be returned to sender. If you have questions with regards to completion of the form, you may contact the Administration Office at (928) 772-7711.

Public records for non-commercial purposes are provided at a cost of $.10 per page. For charges related to commercial requests, the commercial value of the information will be charged.

Please provide the information requested in the following form. If you do not have the necessary information, you may contact the Administration Office at (928) 772-7711.

CENTRAL ARIZONA FIRE AND MEDICAL AUTHORITY

EMS / FIRE RECORDS REQUESTS

Request for Public Records (A.R.S. Title 39)

The information below is to provide guidance when requesting either Emergency Medical Service (EMS) or Fire Reports from Central Arizona Fire and Medical Authority. Please provide all relevant information on the following EMS/Fire Incident Report Request form. If you have questions, please contact CAFMA’s Administration Office at (928) 772-7711.

Upon review of the request, Central Arizona Fire and Medical Authority may contact you for additional documentation, or to advise you of any applicable fees.

If the request for records is commercial in nature, it must be indicated on the request form.

Fire Incident/Investigation Reports
Fire Incident/Investigation Reports are considered to be a matter of public record; however, there may be some portions of the report that are private and not subject to disclosure. In addition, the casualty report associated with the Fire Incident/Investigation report is treated as a confidential EMS incident report, and is protected by privacy laws. Fire Incident/Investigation reports are free of charge to occupant and property owner; others may purchase them for $20.00 per report. To obtain any available pictures associated with the Fire Incident/Investigation in electronic format, an additional $10.00 will be charged.

Non-Medical Incident Reports
Incident Reports are considered to be a matter of public record; however, there may be some portions of the report that are private and not subject to disclosure. Incident Reports are provided free of charge to the involved parties; others may purchase them for $20.00 per report.

EMS Incident Reports
EMS reports are considered confidential medical records, and are protected by privacy laws.

EMS/Incident Reports are provided free of charge to the patient named in the report. Others may purchase the EMS records at a cost of $20.00 per report if they are able to supply required documentation.

Please see the following chart for information regarding required documentation.

 

CENTRAL ARIZONA FIRE AND MEDICAL AUTHORITY

ENVIRONMENTAL RECORDS REQUEST POLICY

Request for Public Records (A.R.S. Title 39)

Access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state. Upon a request that reasonably describes an identifiable record or records and under the provisions of A.R.S. §39-121, Public Records Law, a person may request to examine or be furnished copies of any public records of the Central Arizona Fire and Medical Authority unless the interests of privacy, confidentiality, or best interest of the state outweigh the general policy of open access.

PUBLIC RECORDS REQUESTS FEES CHARGED: The Authority reserves the right to recover expenses incurred in providing requested records. A charge will be levied for all such copies made at Authority expense. A $.10 per page fee will be charged for each page copied or printed and $2.00 charged if documents are mailed. The Authority reserves the right to require that any public record request fees be paid prior to the record retrieval process.

COMMERCIAL REQUESTS: Arizona State law has distinguished between commercial and
noncommercial requests for public records. Commercial purpose means the use of a public record for the purpose of sale or resale, for the purpose of solicitation, or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect use of the public record. Charges for a commercial request shall include: an amount per page approximately equal to the cost of reproducing the requested materials; a reasonable fee for the cost of time, equipment, and personnel in making the copies; and the value of the reproduction on the commercial market.

PLEASE NOTE: If the requester obtains records for a commercial purpose without indicating the commercial purpose, or if he or she obtains the records for a non-commercial purpose, and then uses or allows the use of the records for a commercial purpose, he or she will be liable for damages in the amount of three times what the Authority would have charged had it known, plus costs and attorney fees. A.R.S. §39-121.03(C). If a false statement is given, the requester can also be guilty of a felony. A.R.S. §39-161.

RESPONSE TIME: Every effort will be made to respond to a request for documents within a ten work-day period. However, the extent of the research necessary will determine the actual time required to produce copies of requested documents. Many records are in storage at various locations in the Authority and will need to be retrieved for inspection and for copying. Occasionally, legal review by the Authority’s Attorney may be necessary if issues of privacy or confidentiality arise. This may result in a brief delay in providing an appropriate response to your request.

The request must be made during regular office hours on the CAFMA’s Environmental Records Request form. All requests without the required information completed in full, will be returned to sender. If you have questions with regards to completion of the form, you may contact the Administration Office at (928) 772-7711.

Please Note: Public records are in various locations within the Authority. The Authority requests that a reasonable amount of time be expected for responding to any requests to copy or inspect Authority records. The Authority may require additional time to process more complex requests and if so, an estimated time frame will be provided to the requestor.

Please Note: Public records are in various locations within the Authority. The Authority requests that a reasonable amount of time be expected for responding to any requests to copy or inspect Authority records. The Authority may require additional time to process more difficult requests and if so, an estimated time frame will be provided to the requestor.