Therapist Data collection:
As we continue to offer care through medical insurance, the requirements for data collection and clinical notes continues to increase. Your child’s program has between 10 to 20 goals depending on the number of hours of in-home support you receive. As you can imagine, this is a lot of data to collect. Our team needs the appropriate amount of time to collect this data. Data collection is not optional. It is a mandated component of all insurance companies. Many of us wish that we could take less data, but that is not the nature of our work. Your services are billed using the same structure as all mental health medical model appointments; which is a 50 minutes session, with the last 10-minutes of every hour devoted to record keeping.
Time for data collection:
This means that if you child has a 3-hour session, up to 30 minutes could be allocated to data collection. Depending on the number of goals, data collection for each session will be taken during treatment AND at the end of each session. Our therapist will communicate with the primary caregiver about when she/he needs to start collecting data. During those times when the therapist is recording data, they will be unable to watch or support your child. The same ratio of data collection is necessary for all sessions, even if your child has more then one session scheduled per day.
Video Recording and Review:
Our FGTC treatment team wholeheartedly believes that video recording will allow us to improve our clinical skill set, document your child’s growth, and share innovative ways to engage and support your child. Direct therapists are required to film 1 time per month with each of their families. Therapists will need to spend some additional time in your home to upload videos to your family's google drive. Videos will be uploaded to YouTube as unlisted and be accessible to parents at any time. Video recordings will only be used in clinical supervision and training for our treatment team. We will not use these videos for any other purpose without your expressed knowledge.
Therapist late arrivals:
It is always our intention to arrive on time, ready to have a great interaction with your child. On occasion, we may also be running late. In this event, your therapist will call or text you and let you know their estimated delay. If you haven’t heard from your therapist and it is more than 15 minutes after your session start time, please text both your RDI program supervisor and scheduled therapist. Whenever possible, we will attempt to make up the missed time by either extending the same session by the time missed or by adding the time to a future session. Please contact the RDI program supervisor directly if you notice a pattern of lateness that is affecting your family’s schedule.