Troop/Group Disbanding Notice

Procedures for Handling Funds and Equipment from Disbanding Troops/Groups

Funds of Disbanding Troop/Group:
A. Encourage girls to spend down earned money on activities that support the Girl Scout programs they have been engaged with.
B. Close account if there are no remaining funds and all checks and other debits have cleared.
C. Submit the originals of the Troop/Group Year-End Financial Report and Troop/Group Disbanding Notice, along with a check for the outstanding account balance to the Service Unit Treasurer or designee (if applicable.)
D. Submit any remaining Troop/Group equipment/supplies to the Service Unit Manager or designee.

All disbanded Troops/Groups must close their bank accounts. Any remaining funds, together with a Troop/Group Year-End Financial Report, checkbook, Debit/ATM card and final bank statement must be sent to their Service Unit Treasurer or
designee within 60 days of the decision to disband.

If the Troop/Group does not re-register, or the girls do not continue within
one Girl Scout year, the funds will be used to benefit the total girl membership of the Service Unit as decided by the Service Unit Team.

Continuing Girls:
Funds and Troop/Group equipment shall follow the girl membership proportionally. A check will be issued to the new Troop(s)/Group(s) by the Troop/Group Leader, Service Unit Treasurer or designee. Transfer of funds must take place within 60
days of the troop/group disbanding. (See Volunteer Essentials)

Service Unit*

Troop/Group Number*

Service Unit Manager Name*

First NameLast Name

Service Unit Manager Email*

example@example.com

Co-Leader Name*

First NameLast Name

Co-Leader Email*

example@example.com

Current Number of Girls in Troop*

Please provide names of girls and adults, and identify if they will continue in a different troop or become a Juliette/Individually Registered Member (one name per line please):

Number of girls moving to new troop(s)*

	Number of Girls Placed	New Troop Number
A
B
C

Number of Girls Individually Registered*

Number of Girls Waitlisted*

Number of Girls Not Continuing*

Girl Placement

	Not Returning	New Troop	IRM	Other
Girl Name

Why is this Troop/Group Disbanding?*

Co-LeadersGirlsBothOther

Please explain*

Bank Name*

Account Number*

Account Signatory*

First NameLast Name

Account Signatory

First NameLast Name

Account Signatory

First NameLast Name

Have you taken the following steps?

Has your troop bank account outstanding balance been turned over to the SU Treasurer or designee?*

YesNo

Please Explain:

Do you need a letter from Council to close the Troop Bank Account?*

YesNo

Have you submitted a final financial report with the SU Treasurer or designee?*

YesNo

Please Explain:

Have you turned over Leader equipment/supplies to the SU Manager or designee?*

YesNo

Please Explain:

Signature of Troop/Group Co-Leader*

Troop/Group Disbanding Notice

Troop/Group Information

Banking Information