We would like to take this opportunity to say thank you for being a valued client, and for the confidence you have placed in us!  All of us at Vacation with the Magic, LLC are extremely committed to providing the best travel services, and we are always ready to above and beyond in order to ensure the highest level of personalized service for you.

In preparation for your upcoming trip, we would like to ask you to review and complete the following outstanding items.

THIS FORM INCLUDES:

• Guest Service Agreement & Waivers 
• Vacation Protection Insurance
• COVID-19 Liability Waiver
• Supplier Payment Authorization

We appreciate this opportunity to assist you in planning your trip!

Vacation with the Magic, LLC and our Travel Advisors, (Magic Planners), assume no responsibility for and shall not be liable for any refund, personal injury, property damage or other loss, accident, delay, inconvenience or irregularity which may be caused by:

(1) any defaults, wrongful or negligent acts or omissions of the Suppliers;

(2) any defect in or failure of any vehicle, craft, equipment or instrumentality owned, operated or otherwise used or provided by the Suppliers; [and]

(3) any wrongful or negligent acts or omissions on the part of any other party not under Vacation with the Magic, LLC’s control.

Notwithstanding anything in this Agreement to the contrary, Vacation with the Magic, LLC, and our Travel Advisors shall only be responsible for its own negligence or breach of contract.

Vacation with the Magic, LLC, and our Travel Advisors act as sales agents for the airlines, hotels, car rental companies, tour operators, cruise lines, or other service providers named in your itinerary (“Suppliers”). Vacation with the Magic, LLC and our Travel Advisors are not responsible for acts or omissions of the Suppliers, their failure to provide services or adhere to their own schedules, their failure to pay any refund, or for any personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be caused by any party, not under Vacation with the Magic, LLC or our Travel Advisors’ control.

By accepting our Terms & Conditions, you hereby agree to release Vacation with the Magic, LLC and our Travel Advisors from all claims arising out of any problem covered in these terms and conditions, to submit all other claims within 30 days after the return of your trip in writing, and to litigate exclusively in the courts in Middlesex County, Commonwealth of Massachusetts.

Your Travel Advisor and Vacation with the Magic, LLC believe that your upcoming trip is a significant investment that you should cover. For this reason, we have provided you with a travel insurance quote in the booking process. If you choose to decline insurance coverage, you are assuming any financial loss associated with your travel.

I understand Vacation Protection travel insurance has been offered to me for purchase to cover certain risks inherent in travel, such as supplier bankruptcy, trip interruption, and/or the inability to travel due to a medical or personal emergency.  If I choose not to purchase travel insurance or if I purchase travel insurance on my own (not through Vacation with the Magic, LLC), I understand that Vacation with the Magic, LLC requires that I confirm or decline insurance in writing. 

I attest that:

✔️ I am not experiencing any symptoms of illness such as cough, shortness of breath or difficulty breathing, fever, chills, repeated shaking with chills, muscle pain, headache, sore throat, or new loss of taste or smell.

✔️ I have not traveled internationally within the last 14 days.

✔️ I have not traveled to a highly impacted area within the United States of America in the last 14 days.

✔️ I do not believe I have been exposed to someone with a suspected and/or confirmed case of the Coronavirus/COVID-19. 

✔️ I have not been diagnosed with Coronavirus/Covid-19 and not yet cleared as non-contagious by state or local public health authorities.

✔️ I am following all CDC, local government mandates, and recommended guidelines as much as possible and limiting my exposure to the Coronavirus/COVID-19.

I hereby release and agree to hold my Travel Advisor or Vacation with the Magic, LLC harmless from, and waive on behalf of myself, my heirs, and any personal representatives any and all causes of action, claims, demands, damages, costs, expenses and compensation for damage or loss to myself and/or property that may be caused by any act, or failure to act of the Travel Advisor or Vacation with the Magic, LLC, or that may otherwise arise in any way in connection with any services received from Travel Advisor or Vacation with the Magic, LLC.

I understand that this release discharges Travel Advisor or Vacation with the Magic, LLC,  from any liability or claim that I, my heirs, or any personal representatives may have against the Travel Advisor or Vacation with the Magic, LLC with respect to any bodily injury, illness, death, medical treatment, or property damage that may arise from, or in connection to, any services received from Travel Advisor or Vacation with the Magic, LLC. This liability waiver and release extends to the Travel Advisor or Vacation with the Magic, LLC, together with all owners, partners, and employees.

I authorize the above Credit Card or Gift Card to be used in the amount shown for ALL payments that I may authorize verbally via email, messenger or verbally to my Travel Advisor for this trip. I may use other credit cards or gift cards for payment.

I hereby authorize my Travel Advisor and Vacation with the Magic, LLC to use the payment information that have I supplied to make any and all payments directly to the vendor/supplier for all my approved travel plans.

I acknowledge that I am purchasing this trip with the assistance of a Vacation with the Magic, LLC Travel Advisor, and not a hotel, airline, or other vendors/suppliers directly.

By submitting, you certify that you are the cardholder and you are authorizing the Travel Advisor and Vacation with the Magic, LLC on your behalf to submit your card information to the chosen Tour Operator/Supplier/Cruise Line to charge the amount given to you by your Travel Advisor to the credit card. You certify that you have verified that all information contained in the confirmation you received is accurate. 

I agree not to file a credit card or debit card chargeback with regard to any purchase against my Travel Advisor or Vacation with the Magic, LLC.

I understand that by authorizing these payments, I am agreeing to Vacation with the Magic's Terms and Conditions of Booking, and that I may not be entitled to a refund in case of cancellation, according to the supplier's policy.

I furthermore agree that my submission of this form, via the "Submit" button, shall constitute the execution of this agreement in exactly the same manner as if I had signed, by hand, a paper version of this document.

In the course of booking travel with VACATION WITH THE MAGIC, LLA, clients may disclose to the Travel Advisor certain "Protected Health Information" (“PHI”) subject to the Health Insurance Portability and Accountability Act of 1996, as codified at 42 U.S.C. Section 1320d-6 and 1320d-9 (“HIPAA”) and any current and future regulations promulgated thereunder, including, without limitation, the federal privacy regulations contained in 45 C.F.R. Parts 160 and 164 Subparts A and E (“Privacy Rules”), the federal security standards contained in 45 C.F.R. Part 160 and 164 Subparts A and C, and the Health Information Technology for Economic and Clinical Health Act (“HITECH Act”) contained in Section 13402 of Title XIII of the American Recovery and Reinvestment Act of 2009 (“ARRA”).

The Travel Advisor shall not use or disclose PHI created, received, maintained, or transmitted for the customer in any manner that would violate HIPAA. The Travel Advisor acknowledges and agrees that it will not use or disclose PHI other than as permitted or required by law. Contractor may use or disclose PHI solely to perform functions, activities, for the sole purpose of the proper administration of travel bookings and services for (or on behalf of) the client. In the event of any data or security breaches involving PHI, Contractor will promptly notify the Company of any data or security breach and shall cooperate fully with the Company in remedying the breach.

Please review our current Terms, Conditions and Privacy Policies!

VWTM Service Terms & Conditions: TERMS OF SERVICE

VWTM General Privacy Policy: PRIVACY POLICY

VWTM HIPAA Privacy Policy: HIPAA PRIVACY POLICY

We sincerely appreciate the opportunity to be of service. If you have any questions or concerns, please do not hesitate to reach out to your Travel Advisor, call 978-263-5854, or email us at: sales@vacationwiththemagic.com.

Thank you.

Vacation with the Magic, LLC - VacationwiththeMagic.com