Mailing Address: PO Box 774, Agoura Hills, CA 91376 Email: info@hopegroups 818-788-HOPE
Maintaining confidentiality in the group process is important in order to create a safe place to heal. Every person in the group has a right to a confidential relationship with other members and has the ethical responsibility to protect them from any unauthorized disclosures of any information given in confidence in the group setting, including identities of group members. People are vulnerable in loss and when they share their feelings they need to feel that they are safe. If there is any conflict or disagreement in the group with the facilitator or a participant, it may be discussed directly with that person. If the issue belongs in the group, it may be discussed in the group. Members are welcome to give their group facilitator feedback if there are any personal concerns that arise from interactions in the group. This helps create a safe, warm, caring environment for every member who is attending our program. Disclosure is required by law if there is sufficient evidence/reason to believe that a client may do bodily harm to self or others. I agree to follow the above:
Mailing Address: PO Box 774, Agoura Hills, CA 91376 Email: info@hopegroups
Videoconferencing Grief Support Groups Addendum to Informed Consent for Group
This form is to educate you about videoconferencing grief group sessions. When we cannot meet in person due to health or other concerns, videoconferencing is an option available to us.
Technology for Videoconferencing Sessions
Videoconferencing grief support groups are provided on a HIPAA-compliant Zoom platform. This platform allows forreal-time video communication. You do not need your own Zoom account to join in the "Zoom room" but it is much easier if you download the app, Zoom Cloud. You will need a computer, smart phone or ipad with a video- camera and a microphone. (A computer allows more stability and the ability to see the entire group on your screen A day or SO before the meeting, you will receive an email Zoom invitation. It will provide you with a link to click on andaMeeting ID. The ID number changes each week. At the time of the meeting, click on the link and a video screen will open. You may have to click on links on your screen to turn on your microphone and camera.
Limitations Due to Use of this Technology
Avariety of technological problems can cause delays in starting meetings or can interrupt a meeting. If you cannot successfully connect or reconnect on video, you can call the number on the invitation and connect by telephone. They will ask for the Meeting ID to enter the discussion. They may also ask for a password.
The following are steps to increase security and confidentiality of the Zoom groups.
1. The Zoom videoconferencing platform and its Epic software are HIPAA-compliant. Our meetings are encrypted with AES-256 bit encryption and dynamic password protected.
2. I agree to not record the videoconference group meetings.
3. The group meeting will be locked down by the facilitator as soon as everyone arrives. No one new can join at that point.
4. I agree to limit interruptions and protect confidentiality by being alone in a quiet room and closing the door to the room. People may forget and walk in, other phone lines and doorbells ring, pets make their presence known, etc. I will do my best to limit these interruptions.
I have read the above information on videoconferencing groups, the limitations, and confidentiality caveats. With this understanding, I wish to participate in videoconferencing support groups when health or other concerns prohibit our being able to meet in person support groups.