As a convenience to job applicants and our employees and in an effort to reduce waste, as well as to implement measures for completing employment-related documentation for applicants applying and employees working remotely, Francis Parker School (“the School”) provides applicants and employees with forms and agreements in electronic format, and requests applicants and employees sign certain documents electronically through Jotforms, Adobe Sign (henceforth known as Electronic Document Management System EDMS) or similar EDMS.  Documents executed electronically will be treated in the same was as a physical handwritten signature on a hardcopy paper form.  This Agreement is intended to provide you with the details regarding the School’s Electronic Signature (ES) process and describes your obligations with respect to your ES.  By including your signature below you agree to and acknowledge the following:

 

Consent to Electronic Delivery:  I agree to receive, obtain, and/or submit any and all School documents and information electronically, including documents and information related to my application and/or employment with School.

 

Consent to ES:  I agree that my ES will be valid for the duration of my pending job application and employment (if I am hired or if I am a current employee), or earlier if it is revoked or terminated per the terms of this Agreement.  I agree and consent that my use of a keypad, mouse or other device to select an item, button, icon, checkbox, to enter text, or to perform a similar act/action, (e.g., by clicking “I agree”) constitutes my ES and signifies my intent to be bound.  I understand that my ES signature is legally binding, just as if I manually signed a paper document in ink.

 

Security Requirements and Authorized Use:  I am solely responsible for protecting my ES from use by anyone but me.  I understand that whenever I electronically sign and submit an Electronic Document through an EDMS, I will receive an email at my email address on file with the School informing me that a submission has been made to the School through EDMS from my email.  I agree that if I receive an email notification for any activity that I do not believe I performed, I will notify the Manager of Benefits and HRIS in writing at Lcaouette@francisparker.org as soon as possible, but no later than 24 hours, after receipt.  I further agree to contact Human Resources if I do not receive an email notification within three business days for any electronically signed submission using my credentials.

 

I agree to report, within 24 hours of discovery, any evidence of discrepancy between any Electronic Document I have signed and submitted and what the School has received from me by contacting the Manager of Benefits and HRIS in writing at Lcaouette@francisparker.org.

 

If I discover or suspect that my ES has been or is in danger of being lost, stolen, disclosed, compromised or subjected to unauthorized use in any way, I will immediately and no later than 24 hours notify the Manager of Benefits and HRIS in writing at Lcaouette@francisparker.org.  I will then immediately cease all access and use of my ES.  

 

I understand there may be situations that will require me to immediately cease using my ES.  These include but are not limited to the following situations:  If I have requested that my ES be revoked; if I am notified that someone has requested that my ES be suspended or revoked; if my job application is no longer pending and I am not offered employment with the School; if I resign or my employment with the School is otherwise terminated; and/or if I am no longer required or permitted to utilize my ES for any other reason.  Under these situations and any others as identified by the School, I agree to and will immediately cease using my ES. 

 

Receiving Paper Copies:  I understand that I may request from the School a paper copy of any record made available electronically to me.  I may request delivery of paper copies from the School by contacting the Manager of Benefits and HRIS.

 

Withdrawing Consent:  I may decide at any time to receive documents related to my employment in paper format from the School by notifying the Manager of Benefits and HRIS in writing by mail or electronic means.

 

Required Hardware and Software:  I acknowledge that I have the necessary hardware and software in place to access and retain electronic records, including:

  

 

I understand that as a condition of employment with the School, I will be required to sign an authorization permitting the School to conduct an investigation, including a background check. I will be notified of such an investigative report if obtained, to the extent required by law. The School will use any such report(s) solely for employment-related purposes. I also understand that, upon written request, I may obtain additional information about this report under the requirements of the federal Fair Credit Reporting Act.

Upon accepting employment, I will be provided with an Employee Handbook. I acknowledge my understanding that the benefits, policies, and programs stated in the Employee Handbook are provided at the School’s discretion and may be changed or eliminated at any time, except the policy of at-will employment. If employed, it shall be my responsibility to familiarize myself and follow all policies and regulations relating to my employment. In accepting employment, I acknowledge that the policies and benefits and other programs as set forth in these documents are not meant to infer or imply a contract of employment for a specified period between the School and myself, or otherwise change the at-will nature of my employment. In consideration of my employment, I agree to conform to the School’s rules and regulations.

I understand that nothing contained in the application, or conveyed during any interview which may be granted or during my employment, if hired, is intended to create an employment contract between me and the School. In addition, I understand and agree that if I am employed, every aspect of my employment relationship with the School is on an at-will basis, meaning it is for no definite or determinable period and may be terminated at any time, with or without prior notice, at the option of either myself or the School. As part of this at-will policy, I understand that the School expressly reserves its inherent authority to manage and control the business enterprise and to exercise its sole discretion to determine all issues pertaining to my employment, including all matters pertaining to promotion, job assignment, the size of the workforce, demotion, transfer, and discipline. I further understand that no School supervisor or manager has any authority to enter into any agreement, written or verbal, or make any promises or representations on behalf of the School that are contrary to the foregoing, unless made in writing and signed by me and the School’s designated representative.

I understand that prior to employment, or from time to time during the course of my employment if I am hired, I may be required, to the extent permitted by law, to take a physical examination, including drug screen, or similar test or examination, as a condition of hiring or continued employment.

I understand that the School requires as a condition of employment that I  test negative for tuberculosis (TB).

I acknowledge receipt of the “Privacy Notice and Disclosure to Job Applicants” provided to me by the School pursuant to the California Consumer Privacy Act of 2018, and I read and understood it prior to my disclosure to the School of my personal information.