Event Safety Plan

Winter 2021/2022 Event Safety Plan
Overview

Pitkin County is synonymous with unique and vibrant events and it is important that as we respond to changing COVID-19 circumstances, that we can continue to enjoy events in a COVID safe way. It is important to remember that public gatherings and events are a high-risk activity and therefore need to be carefully planned. We are all learning how to live with COVID-19 for the foreseeable future. This means that while we have been able to return to doing some things as normal there are behaviors and some restrictions that we will need to maintain over the medium to long term.

Purpose

The purpose of the Event Safety Plan is to help event organizers to identify and manage the risk of COVID-19 for a range of event and activity types in a diverse range of settings. It sets out the process for working with Pitkin County Public Health to deliver a COVID-19 safe event under the current public health requirements and recommendations.

Objectives

The key objectives of the Event Safety Plan are to:
- Outline the public health considerations and requirements to plan and implement
  COVID-19 safety at events;
- Support event organizers to plan and hold COVID-19 safe events;
- Enable the community to engage in COVID-19 safe events as safely as is possible in a
  changing COVID-19 risk environment; and
- Support the social and economic recovery of the community by supporting Pitkin County's
  vibrant and unique events
When you submit the form, you will receive a copy of your completed Event Safety Plan.

If you have questions about this form or your Event Safety Plan, please contact the Pitkin County Public Health Consumer Protection Team at consumer.protection@pitkincounty.com

Step 2: Mitigate the Risk

Confirm which safety measures you have considered and selected to mitigate the risk at your event
Describe how you will control entry at your event and confirm proof of vaccination, testing, or both.*
(e.g., requiring proof of vaccination during event registration or ticket purchase, contracting with a local testing provider and requiring a negative test prior to entry, etc.)
Guidance for vaccination verification/testing:
Interested in providing on-site testing for event attendees? See below for local COVID-19 Testing Providers for Events:
Describe the measures you will take to ensure that masking is followed at your event. *
(e.g., encourage attendees ahead of the event to bring and use masks at the event, have masks on-hand to provide to staff and attendees who do not bring their own, signage, reminders on the ticketing website and on social media)
Describe strategies you will employ to improve ventilation in the facility as much as feasible.
(e.g., all available windows and doors accessible to fresh outdoor air will be kept open as long as air quality and weather conditions permit, fully operational HVAC system, appropriately sized portable air cleaners in each room)
Additional guidance for ventilation practices:
Describe strategies you will take to improve physical distancing during the event (including, for example, while standing in line for food or beverages, if applicable) and while people are arriving and leaving the event. *
(e.g., place tape on floors to indicate where attendees should line up to maintain a six-foot distance, eliminate lines or queues, use multiple entrances and exits, make walkways one-way)
Describe your cleaning and hygiene protocols.*
(e.g., sanitizing high touch surfaces, requiring face coverings, providing hand sanitizer to attendees, bathroom access for hand washing)
Additional guidance on cleaning and disinfecting your facility:
- CDC - Cleaning and Disinfecting Your Facility
Describe your plan to support the contact tracing process.*
(e.g., maintaining a list of attendees with contact information, identifying a point person to work with if an attendee later is diagnosed with COVID-19, maintaining a seating chart, assigned seating)
Additional guidance on Contact Tracing for COVID-19:
- CDC - Contact Tracing for COVID-19
- Pitkin County Public Health - Quarantine/Isolation
Describe the type of food and beverage service that you are offering at your event.
(e.g., no self-service, food service outside, use contactless method for exchanging or verifying items)
Additional guidance on food service:
Describe your communication plan prior to the event to inform attendees of any required or recommended measures in effect at the event.*
(e.g., message all attendees before arrival, informing them of the event's safety policies and procedures, post signage at event entrances)
Additional communication resources:
After your event, are you interested in an event debrief meeting with Pitkin County Public Health? (If you select yes, a Pitkin County Public Health staff member will contact you to schedule)*

YesNo
Describe how you plan to debrief on any lessons learned after your event.*
(e.g., update your plans, determine ways to improve planning and implementation processes if the event will happen again, meet with the planning team to discuss and note lessons learned, schedule a meeting with Pitkin County Public Health)
Is there any other information that you would like to share around the strategies you have selected to manage risk at your event?*

Please note, this template only provides details of general event risk controls. Event organizers may need to incorporate other event-specific controls into their Event Safety Plan based on the needs of their event.

For detailed guidance on how to manage risk, refer to the following resources:

Indoor/Outdoor Events

CDPHE Indoor Event Guidance

CDPHE Outdoor Event Guidance

Places of Worship

CDPHE Places of Worship & Associated Ceremonies Guidance

Professional Sports, Sporting Events, and Races

CDPHE's Professional Sports, Sporting Events, and Races Guidance

Large Events

CDC's Guidance for Organizing Large Events and Gatherings

CDC's Guidance for Large Gatherings

We recommend the Event Coordinator(s) sign up for the Pitkin County COVID-19 Response and Recovery weekly newsletter to keep up to date with the latest COVID-19 related information in Pitkin County. Sign up below!
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Winter 2021/2022 Event Safety Plan

Event Details

Contact Information

Step 1: Assess the Risk

Step 2: Mitigate the Risk