CLIENT PORTAL HOW-TO

Step 1: To look up test results, first click on the portal button on the left side navigation bar.

Step 2: At the top center of the screen, you will see a navigation bar(see below for information regarding each section. Click on the New Report to view new reports, or All to view past results that you might have already downloaded or printed. 

• New Report : This is where you will find all of your new reports that are reported, weather it is partial or final.
• Pending Lab Work: This is where you will see labs that are still pending and have not been reported. This is also where you will start the process of a Lab Order, weather its Clinical or Toxicology. 

• Cancelled: This is where you will find orders that you have cancelled in the past.
• Search: Search the system for orders or lab reports. 
• All: This is the tab where you will find old reports you have already viewed or downloaded. 
  
  
  

 Step 3: From the New Reports Screen, the red square is where you would print that indiviudal report. The blue squares show how to print multiple patinets at once. You can either select the top check box to print the whole list of results, or indivuduallly select which patients you want to print. Once selected, click download. That will bring up a window for you to either print or download them onto your computer. If you have many selected, please be patient, as each PDF is loading for each patient report. The Orange square shows an icon that you can hover over, to see which medications the patient was prescribed to. 

 Other Info:

To search for a patients results:  weather it be in New report or the All tab. Search by the name, req #, or internal MRN # on the search bar to the right of the screen as seen below. 



Patient Result History: Here you are able to see the breakdown of a patients result history, and sort the history based on test and date.  To do so, click the graph to the right of the print report icon.  You can sort it by Analyte/Test, by any date range. In the example below, we sorted this patients results for Amphetamine from 12/08/21 - 12/08/22. You can see the history of the results for this patient both in a graph and a table below. You can select as many analytes as you want, by default everything is selected. These can be exported out to an excel spreadsheet or a Adobe PDF File.

 

Step 1: Login to the LIMSAbc system here

Step 2. Select Portal from the navigation bar on the left-hand side of the screen. Then click on "Pending Lab Work" at the top center navigation bar. The icon with the Red Gear.



Step 3. Select Create Clinical Requisition or Create Toxicology Requisition depending on which type of order you need to place

Step 4. Choose your client site(if multiple locations, otherwise it is defaulted)/ordering physician/patient from the fields on the lefthand side of the screen. The contact is the person palcing the order inside LIMSAbc. Choose your name. Also provide the Diagnosis code for the order, and any medications the patient is on for toxicology ordering. 

Step 5.  If the patient is new to the LIMS system, click the + next to the patient field and a new window will pop up for you to filling out the patient’s demographic information as well as insurance information. 


Step 6: Choose the test(s) you’re ordering for the patient. After selecting the tests, scroll down and fill out the collection date and time. Hitting now is the quickest and easiest way 99% of the time. If its a future order, then click the date and pick the appropriate date. Afterwards click Save in the bottom right corner. 

 

 

Step 7: Print the requisition that pops up, and include the requsisiton in the specimen bag along with the specimen. And you are all done!

Step 1: To create a custom report, on the left hand side navigation bar, choose Report Runner.

Step 2: From here, click on the report template drop down menu. A list of pre-built custom reports will show up for you to run. Below details which report provides which data.

• Multi Positive Analyte Report: This report will show ALL patients that were positive for the multiple analytes you selected in a given date range. This report can be exported as an excel or a PDF file. 
• Multi Positive Analyte Report (Most Recent): This report is similar to the one above, but will only show the most recent report that a given patient was positive for all analytes selected. Not the past.  This report can be exported as an excel or a PDF file. 

• Not prescribed - Detected: This report will show all patients in a given date range that were not prescribed for a medication, but were found in their system. This report can be exported as an excel or a PDF file. 

• Positive Analyte Report: This will show all the patients for your given date range, that were positive for the sleected analyte. 

• Positive / Negative Report: This report will show based on your date range, weather a patient was positive for one analyte, and negative for the other. Example you want to see all patients that were postive for Methadone, but negative for buprenorphine. This report can be exported as an excel or a PDF file. 

• Positivity Rate Report: This report will show you the % of the positivity for a given analyte over your selcted date range. This report can be exported as an excel or a PDF file.
  
  
• Prescribed - Not Detected: This report will show all patients in a given date range that were prescribed a medication, and it was not detectged in their system. 
  
   

 

Step 1: Navigate to biotechclinical.com in your Google Chrome Browser and enter your username and password in the login screen.

Step 2: Click on the blocked popup notification and select "Always allow popups and re-directs from https://biotechclinical.com"

 

Step 3: A new window will open. On the left side of the screen you will see Test Orders, Test Results, and Order Log. These will be the 3 areas you will use in 4Medica. Select Test Results.

Step 4: Select a test result to view it, and click the printer icon to print the selected result.

Step 5: Select File from the top hand menu. Here you will find options to print the selected report, print the graph accompanying the patient results (if applicable), and print all non-printed results. Selecting "Print All Non-Printed Results" will print all new results that haven't previously been printed. If you do this daily, you can be sure you haven't missed any new patient results.

Step 6: Additionally, if you don't see the patient results you're looking for, you can expand the date range or search for the patient by Last Name, First Name in the search bar.

Step 7: Now select "Test Orders" from the left hand menu. Here you will find your orderable tests. Be sure to select "Biotech" from the test list to find the full Biotech test compendium.

Step 9: Once your tests are added, select the "Diagnoses" tab and add your diagnosis codes. You can also use the same search bar to search for diagnosis codes.

Step 10: Once your tests and diagnosis codes are selected, you can click the "Specimen Requirements" tab to check what specimen requirements you need for your tests by selecting the "Get Requirements" button.

Step 11: If you'd like to check to see if your diagnosis codes apply to the tests you are ordering, select the "Check Code" button, then select the "Submit" button to place the test(s) order. A requsistion form will come up for you to print. Print this, use any labels necessary, and put in the specimen bag with the specimen.

Step 12: If you'd like to see what test orders have been placed, select "Order log" from the left hand menu. Here you will find your orders, and if you select an order you can see the patient information, ordering provider, as well as the tests ordered and when they were collected.